Preparing for a Successful Notary Signing as a Seller: Essential Tips

When selling a property, the notarization of your documents is a vital final step. To make the process as seamless as possible, we’ve put together some essential tips on what to bring and prepare for during your signing. Here’s what you can expect and how to be ready for a smooth experience.

1. Bring Your Bank Account Information
If your property is owned by a trust, be sure to bring your trust’s bank account information, as funds will need to be transferred to the trust account. For sellers who are successor trustees, administrators, executors, or those selling on behalf of a business, don’t forget to have your Tax ID number on hand. This information ensures there’s no delay in transferring funds.

2. Investment Accounts: Provide Hardcopy Wiring Instructions
If you’re directing funds to an investment brokerage account, be prepared with detailed wiring instructions. Bring a hardcopy of these instructions to the signing and sign it for your notary's records. This step is critical because funds being sent to an investment account go through an intermediary bank before reaching their final destination. By having this information in hand, you avoid delays in processing your transaction.

3. Ensure Your Name Matches Your ID
One of the simplest yet most important steps is to confirm that the name on all documents exactly matches the name on your identification. Even minor discrepancies can cause delays or require re-signing. Review your documents carefully before the meeting to ensure this detail is correct.

4. Know Your New Forwarding Address
If you already have a new forwarding address, have that ready to provide during the signing. This address is needed for official documentation and to ensure you receive any post-closing correspondence without delay.

5. Review Your Documents with a Tax Professional
Sellers are often required to complete forms like the 1099-S and 593. If possible, request a copy of these documents in advance and meet with your tax professional to review them. Taking the time to understand these forms can help you avoid surprises when tax season comes around.

Following these tips will help you have a more efficient and stress-free signing experience. A little preparation goes a long way in ensuring that your sale closes smoothly and that your funds reach the right destination without unnecessary complications. For any questions or further guidance, our team is here to support you every step of the way!

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